TOWER HAMLETS WHEELERS
Annual General Meeting Minutes

Wednesday, 11 April 2012 7.30pm
Held at St Margaret's House, 21 Old Ford Road.

PRESENT: Rob (Co-ordinator), Owen (Secretary), David T (Chair),  Keith (Events),
         Alex, Penny, Nick, Tomoni, Steve, Bob, Terry, Richard

APOLOGIES: Dave A (Treasurer), Caroline (Rides), Gerry (Campaigns)

CHAIR:     David T
MINUTES:   Owen


1. Workshop

Next one on 21 April.  All the usuals are available.



2. TfL Junction Review

The following Tower Hamlets junctions will be reviewed in the upcoming months:
CS2 Mile End Road/Vallance Road
CS2 Mile End Road/Globe Road/White Horse Lane
CS3 Mansell Street
CS3 Cable Street

ACTION: Gerry to liaise with LCC Junction Review Group.


3. Love London, Go Dutch

Terry updates on the ongoing petition signing campaign. Overwhelming support.  27,000+ signatures so far, aiming for 30,000 by the weekend.  Terry, Richard and Ian have collected over 500 themselves.  Encourages everyone to get as many to sign up as possible.

LCC's Big Ride on 28 April
Tower Hamlets feeder ride now organised.  Meet at Stepney Green at 9.45am for a 10.00am departure.  Keith will be leading with a contingent of our regular ride marshalls.



4. Rides

Women's ride on 1 April with Tower Hamlets Cycling Club and East End WI well attended.  Will plan others over the summer.

Box Hill, 5 May - Alex looking for helpers as many regulars away.

Afterworkers - planning to set up some regular evening rides from May-September.

New ride leaders - looking for more volunteers to lead rides.  Caroline and Alex have the routes so are willing to pass them on.

ACTION: Caroline and Alex to organise.



5. Events

Bike Week, 16-24 June 2012

Sat 16: Workshop
Sun 17: Quirky Ride round London
Mon 18: -
Tue 19: Breakfast, hold in St James Gardens
Wed 20: QM breakfast? / Easy afterworker
Thu 21: QM breakfast?
Fri 22: Glamour Ride
Sat 23: -
Sun 24: Picnic

ACTION: Owen to send out first draft of Bike Week calendar.



6. LCC Annual Reports

LCC central office requesting for update to our activities report.

ACTION: Owen to organise.



7. AGM

i. 2011 AGM minutes

Approved.

ii. Year Review

Accounts - approval of last year's deferred to May's meeting when full accounts will be ready to submit to LCC.

Treasurer's report
- We apparently have +£1800 compared to a year ago, BUT
- We have around £1000 liability for the May weekend
- We have a large amount of money in the Movers and Shakers fund that we don’t know how we will spend - we may need to refund some of this if LBTH question how it has been used (i.e. we can't spend it on anything other than M&S)
- The workshop is losing money (NB training courses this year, but we are not covering the rental of the Boxing Club)
- We received a number of payments from LBTH (e.g. Bike week) that we cannot rely on next year
- We have generally made a surplus on the weekend trips, and are likely to do so again this year
 
In general however, no financial concerns at present!
 
Summary
Opening Balance (01/04/11) 6315.91
Closing Balance (01/04/12) 8107.74
Difference 1791.83

Major projects
Income	Expenditure	Difference	Notes
M&S
3720	1324.99	2395.01	Not including £240 transferred to Rangers website
Ranger website
1200	1440	-240	Difference made up from Movers and Shakers project
Events
665	178.03	486.97	inc £600 grant from LBTH for Bike Week 2011
May weekend away
1405	300	1105	Only paid hostel deposit so far
Dunwich Dynamo bus
168	174.58	-6.58
Workshop
389.29	817.04	-427.75	included maintenance class at Bikeworks and Boxing club rental

Major liabilities
Estimate
May weekend away 1000

Major creditors
None

Dave


Ride Co-ordinator's report 2011/2012
A good year all round for rides – as demonstrated by Alex's infographic at the end of the calendar year. We had a great variety, from short rides in town to a 70 mile expedition to Brighton where we proved that you don't have to cycle fast to go long distances, you just have to keep going.

It was good to see that we attracted many new people, some of which have now become regulars, as well as seeing many of the old faces. The female/male ratio continues to be pretty even across the programme which is good to see, and we have also acquired a certain following with cyclists from outside our area who like to come to ride with us. We broke all records for numbers on a "normal" ride with the Lee Valley in January 2012 when 37 cyclists braved the cold weather.

A very recent initiative was our first women's ride, arranged in partnership with Tower Hamlets Cycling Club and East End Women's Institute. This was a success and we will organise more of these rides over the summer.

We've also improved the way we plan and organise rides, as we recognise that with the number of people we get on the more popular outings, one leader and a backmarker may not be sufficient. We therefore have a way to recruit helpers for each ride and to distribute information in advance about the rides.

As always many thanks to all the people who have helped on rides in the last year, as leaders, backmarkers, emergency mechanics and "mobile signposts".

Caroline

Many thanks from all for Caroline and Alex's efforts.


Events Co-ordinator report
Relatively quiet year of attending events e.g. Arnold Circus, Sky Ride, St Barnabas Community Fete.

Keith

Projects
Movers & Shakers: Hasn't quite worked out as envisaged.  Not had the uptake from councillors, doctors, head teachers etc. as hoped.  We now have bought a Brompton to assist those who would like to start cycling.

Cycling Rangers: ~25 rangers, >25 audits online, >30 cycle parking suggestions, >30 locations for maps etc.
ACTION: Owen to contact Sam about plans for continuing this project.



iii. Elections

Coordinator: David T - nominated by Owen, seconded by Terry
Secretary: Owen - nominated by David T, seconded by Alex
Treasurer: Dave A - nominated by Rob, seconded by Owen

Chair: Post removed
Rides Coordinater: Caroline - n Alex, s Steve
Events Coordinater: Keith - n Bob, s Steve
Campaigns Officer: Gerry - n Owen, s Alex
Newsletter Editor: Rob - n Steve, s David T
Press Officer: Post vacant
Workshop Co-ordinators: Keith, Caroline, Aneeta, Owen

ACTION: Press Officer post to be advertised on website and next newsletter
ACTION: Add volunteer section on the website



Meeting ended at 9.19pm